Solutions · SETA ERP

SETA ERP

Designed to connect people, processes, evidence, money and outcomes through one governed operating system. Confirm implementation scope and readiness during discovery.

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Built for

Grants officerProvider administratorSETA executiveImplementing entity managerFacilitatorLearner / student

The challenge today

  • Disconnected records and duplicate capturing
  • Manual approvals and incomplete evidence
  • Limited visibility from funding to verified outcomes
Functional scope

The work behind the solution

Proposed product scope. Confirm delivered functionality, configuration and integration readiness during discovery.

Functional scope

  • Tenant onboarding, organisation structures, departments, governance, committees, delegations
  • sector skills plans, scarce/critical skills, annual performance plans
  • employer registry, WSP/ATR, levy-related records
  • mandatory grants (application, eligibility, approval, calculation, payments, appeals)
  • discretionary grants (funding calls, applications, scoring, adjudication, awards, contracts, milestones, claims, disbursement)
  • qualification catalogues
  • provider accreditation records, scope, assessor/moderator registration, quality visits, corrective actions
  • workplace approvals
  • learner and programme oversight
  • budgets, risk, audit evidence and regulatory/executive reporting

Connected operations

  • South African rules configurable, not falsely represented as officially certified
The golden thread

From allocation to a verified outcome

Illustrative Data

01 / 12 · SETA discretionary grant

Funding call

Accountable owner
Grants officer
Evidence & records
Published criteria, budget and conflict declarations
Rule & approval gate
Committee approves the funding window
Reporting KPI
Award turnaround, milestone evidence and reconciled claims
Next action
Provider application
Permission boundary
Assigned programme and records only; cross-party sharing requires explicit authorisation.

Review exceptions before progressing

Website demonstration of intended workflows. No real records, approvals, credentials or payments are processed.

Intelligence with human authority

Deterministic policy checks establish eligibility and approvals. Analytics highlights trends, capacity and anomalies. AI can summarise documents and recommend action against authorised evidence; an accountable person retains consequential decision authority.

Integration boundaries

Proposed governed exchange with identity, messaging, accounting and sector reporting systems. OneCortex, PayMesh and HustleHub relationships are described as intended integrations, not verified connections. Confirm scope, authorisation and readiness during discovery.

Reporting measures

KPI definitions, not claimed performance results.

  • Programme pipeline and milestone turnaround
  • Evidence completeness and outstanding approvals
  • Verified completion, placement and outcome reporting
Questions

Before you choose a solution

The scope below describes connected records and governed workflows. Delivery scope, configuration and operational readiness must be confirmed during discovery rather than assumed from website examples.

Connected workflows

How the work flows

01

Funding call

Committee approves the funding window

02

Provider application

Eligibility checks route exceptions to a grants officer

03

Evaluation

Independent evaluation and recorded reasons

04

Award

Delegated committee approval within budget

05

Contract

No enrolment commitment before contract authorisation

06

Enrolment

Only eligible learners enter the contracted cohort

07

Training

Attendance corrections require reasons and review

08

Evidence

Missing evidence is returned for completion

09

Assessment

Moderation is required before certification eligibility

10

Claim

Evidence and contract must reconcile before approval

11

Payment

Separate authorised approval; no automatic movement of money

12

Audit

Closeout requires outstanding exceptions to be resolved

Capabilities

Capabilities behind this solution

Accreditation & Quality

Provider scope and expiry records; Qualification catalogue and practitioner registration.

View

Grants & Bursaries

Mandatory/discretionary funding windows; Eligibility, due diligence and WSP/ATR records.

View

Compliance & Audit

Policy versions, consent and retention requirements; Risk register and segregation of duties.

View

Skills Development & SETA Management

Tenants, programmes, providers, practitioners and evidence.

View
Practical scenarios

See the value in real situations

Each scenario follows challenge → participants → connected workflow → intelligence → value. Names and values are fictional.

Funded skills programme

Challenge
A funder allocates a programme to an implementer and providers.
Participants
FunderImplementerProvidersFacilitatorsAssessorsModerators

Connected workflow

  1. Allocation & milestones
  2. Venues & facilitators scheduled
  3. Learners enrolled
  4. Attendance & assessment evidence
  5. Moderation
  6. Milestone payment

Intelligence & action

Milestone risk and evidence gaps flagged before claims.

Value

Traceable delivery and funding outcomes.

Discuss seta erp with us

Tell us about your schools, district or programme. We’ll show how SkillsCortex could connect your workflows — and agree what a scoped pilot would prove.

Book a Demo Discuss a Pilot